Privacy Policy
Effective Date: September 14, 2026
Proof & Tone LLC (“Proof & Tone,” “we,” “us,” or “our”) respects your privacy. This Privacy Policy explains what information we may collect through proofandtone.com, how we may use and share it, and the choices available to you.
Information We Collect
When you contact Proof & Tone through this website or communicate with us about a potential project, we may collect information you voluntarily provide, including:
Your name
Email address
Project type
Information included in your project inquiry or message
Other information you choose to provide during communication with us
Our website is hosted by Squarespace. Squarespace may also process technical and usage information when you visit the site, such as information about your browser, network, device, IP address, pages viewed, traffic source, and interactions with the website.
How We Use Information
We may use information collected through this website to:
Respond to project inquiries and messages
Evaluate potential projects
Communicate with prospective and existing clients
Provide and manage Proof & Tone services
Maintain, protect, and improve the website
Understand general website traffic and usage
Maintain business and administrative records
Comply with applicable legal or regulatory obligations
Proof & Tone does not sell or rent personal information.
Client Content
When a client provides audio files, recordings, scripts, notes, project files, or other production materials, Proof & Tone uses those materials for purposes related to evaluating, performing, managing, and delivering the requested services.
Access to client content is limited to Proof & Tone and service providers or authorized subcontractors who reasonably need access to support the project.
Client content may be retained for a reasonable period for project completion, revisions, delivery, recordkeeping, backup, dispute resolution, or other legitimate business purposes, and may later be deleted or archived in accordance with Proof & Tone’s business practices or any applicable client agreement.
Service Providers and Subcontractors
Proof & Tone may use third-party service providers to support website hosting, communications, cloud storage, file transfer, business administration, production, analytics, or other normal business operations.
Proof & Tone may also engage vetted subcontractors or production specialists when appropriate. Such individuals are provided access only to information and materials reasonably necessary for their work and are expected to comply with applicable confidentiality and data-protection obligations.
Third-party providers process information under their own terms, privacy policies, and contractual obligations.
Technology and AI-Enabled Tools
Proof & Tone may use software and AI-enabled productivity tools to assist with internal business operations, research, administrative work, or communication support.
We use such tools with the goal of limiting unnecessary disclosure of personal or confidential information. The handling of information by third-party technology providers is also subject to those providers’ terms, privacy policies, and applicable service settings.
Client-specific use of technology is also subject to any applicable client agreement, confidentiality obligation, or project requirement.
Squarespace
This website is hosted by Squarespace.
Squarespace processes certain visitor information to operate, secure, maintain, and improve its platform and may provide website analytics to Proof & Tone. Squarespace’s own collection and use of information is governed by Squarespace’s privacy practices and policies.
Cookies and Analytics
This website may use cookies and similar technologies provided by Squarespace and other service providers.
Necessary cookies help the website function properly. Analytics and performance technologies may help us understand site traffic and visitor interactions.
Where applicable, visitors may be given options to manage nonessential cookies through a cookie banner or browser settings.
Information Retention
We retain personal information only for as long as reasonably necessary for the purposes for which it was collected, including responding to inquiries, providing services, maintaining business records, resolving disputes, protecting legal rights, and meeting legal obligations.
Retention periods may vary depending on the type of information and the nature of the relationship.
Information Security
Proof & Tone uses reasonable administrative and technical measures intended to protect information entrusted to us.
However, no website, electronic communication, transmission method, or digital storage system can be guaranteed to be completely secure.
Your Choices
You may contact Proof & Tone to ask about personal information you have provided to us or to request that we update or delete information when appropriate and legally permissible.
You may also choose not to provide information through the website, although doing so may prevent us from responding to or evaluating a project inquiry.
Third-Party Links
This website may contain links to websites or services operated by third parties. Proof & Tone is not responsible for the privacy practices, security, or content of those third parties.
Children’s Privacy
Proof & Tone’s website and professional services are not directed toward children under 13, and we do not knowingly collect personal information from children under 13 through this website.
Changes to This Policy
We may update this Privacy Policy as our website, services, technology, business practices, or legal obligations change.
When we make changes, the updated effective date will appear at the top of this page.
Contact
Questions or requests concerning this Privacy Policy may be sent to:
Proof & Tone LLC
Brigham City, Utah
cameron@proofandtone.com